<img src="https://ezycourse.b-cdn.net/541/cmfz69qjc025m0f8z63see588.png" containerstyle="width: 100%; height: auto; cursor: pointer; " alt="image" style="cursor: pointer;">On a Monday morning, a CEO flips through a crowded calendar: back‑to‑back standups, a budget fire drill, and a strategic bet slipping to yellow. In the middle of the chaos, an operator steps in with a one‑page briefing and a simple ask: try a 90‑day experiment. One monthly operating review focused on the top five KPIs. One quarterly strategy forum for the big calls. A clear “what, who, when” after every discussion. It’s not about more meetings; it’s about better ones. Within weeks, emergency sessions drop, and the CEO gets hours back for customer visits and talent decisions. The story feels rare—but it doesn’t have to be.<h3 id="945a7b3f-3220-47bf-8687-7381b88e610e" data-toc-id="945a7b3f-3220-47bf-8687-7381b88e610e">🧭 From firefighting to focus: the case for dual cadences</h3>Most leadership teams live in reactive mode. The content shows a practical way out: run two linked rhythms. First, a quarterly Strategy Forum (90–120 minutes) to weigh 12–36‑month bets, resource pivots above a set dollar threshold, and scenarios. Second, a monthly Operating Review (60–90 minutes) that tracks the top six KPIs, dives only into red items, and closes decisions with owners and dates. Your coachee proposes this as a 90‑day trial, runs the first three Operating Reviews, and keeps it lightweight with a one‑page pre‑read. The promise is direct: fewer last‑minute fires, faster choices, and less whiplash between budget and strategy.Why this matters now: executives spend a huge share of their week in meetings, but not the ones that create leverage. In a landmark study, CEOs spent about 62.5 hours per week working and 72% of their work time in meetings—yet much of that time didn’t reach customers or long‑term strategy. (<a target="_blank" href="http://hbr.org">hbr.org</a>)<h3 id="6e663ad6-3077-4e4d-bc1c-cc14c9dd7fe4" data-toc-id="6e663ad6-3077-4e4d-bc1c-cc14c9dd7fe4">📊 The hidden math of meetings (and why “lightweight” wins)</h3>Meeting sprawl is costly. Bain found that roughly 15% of an organization’s collective time goes to meetings, and a single weekly leadership meeting rippled into 300,000 hours of prep and related sessions across the company. Pair that with survey data showing many executives view decision time as slow and ineffective, and the gap becomes clear: without structure, meetings consume capacity but don’t produce decisions. (<a target="_blank" href="https://www.bain.com/insights/the-300000-hour-meeting-fm-blog/">bain.com</a>)A dual‑cadence model fixes the math by concentrating decisions where they belong. The monthly Operating Review surfaces only management‑by‑exception items (for example, &gt;15% budget variance or &gt;2 weeks late on a top initiative). Everything else stays out. That’s how you get brevity without losing control.<h3 id="261b5776-4cd3-4956-9f21-85c1655fa5b0" data-toc-id="261b5776-4cd3-4956-9f21-85c1655fa5b0">🧠 Pick a visible role—and play it every meeting</h3>The content suggests your operator adopt one clear identity for the exec forum:Strategic Integrator: tie market signals to resource moves and long‑term KPIs.Constructive Challenger: make assumptions explicit and push for trade‑offs.Delivery Governor: anchor on measurable commitments, R/Y/G status, and capacity.Signal the choice in writing once, keep it for 90 days, and reinforce it live. Start each session with a 30–60‑second framing that links the agenda to a decision or metric. Use a simple template every time: Desired decision → Options &amp; trade‑offs → Impact on KPIs/budget → Recommendation. Close each topic with “what, who, when.” These small, repeatable moves build trust—and decisions—fast.<img src="https://ezycourse.b-cdn.net/541/cmfz6f4n402bx2m8z1t0q588h.png" containerstyle="width: 100%; height: auto; cursor: pointer; " alt="image" style="cursor: pointer;"><h3 id="b0cb2422-a7ff-4190-ba0c-cd13a78d4aa2" data-toc-id="b0cb2422-a7ff-4190-ba0c-cd13a78d4aa2">📣 Scripts that lower defenses, not morale</h3>When a CEO is urgency‑driven or wary of “process,” language matters. Use short, supportive lines from the content:Opening framing: Today’s goal is one decision on X and the top three risks we need to mitigate. I’ll keep us to 60 minutes.Trial ask: Can we try a 90‑day experiment: a monthly operating review on the top 5–6 KPIs and a quarterly strategy forum for decisions above $X? I’ll run the first three. If it helps, we’ll keep it.Tactical detour redirect: Quick check—tactical fix or strategic decision? If tactical, I’ll capture the action and bring a proposed process to the operating review so we stay focused here.These lines pair clarity with respect. They also match what high‑performing companies do: make good decisions quickly and execute them fast—without trading away quality.📨 The one‑page that earns attention (and time back)<img src="https://ezycourse.b-cdn.net/541/cmfz6hc9802d24o8z6yug7clk.png" containerstyle="width: 100%; height: auto; cursor: pointer; " alt="image" style="cursor: pointer;"><h3 id="9c322afe-c226-4e3d-a625-471c46997f88" data-toc-id="9c322afe-c226-4e3d-a625-471c46997f88">Deliver a concise dashboard 24–48 hours before the meeting:</h3><ol><li>Meeting purpose (one line)</li><li>Top 5 KPIs with trend arrows</li><li>Top 3 strategic bets with health (G/Y/R) and a one‑line risk if they fail</li><li>Top 3 operational risks with owners and R/Y/G</li><li>Two asks of the CEO this month</li><li>A snapshot of the last three decisions and status</li></ol>Why pre‑reads matter: workers now spend about 60% of their digital time on communication—email, chat, and meetings—leaving only 40% for focused work. A clean one‑pager cuts through the noise and prevents the live session from becoming a status readout. (<a target="_blank" href="http://forbes.com">forbes.com</a>)<h3 id="8f1285f1-e834-42fa-b2dc-a3c76c999f81" data-toc-id="8f1285f1-e834-42fa-b2dc-a3c76c999f81">🧩 Influence without a showdown</h3>The content advises quiet coalition‑building: recruit one peer who benefits from discipline and one CEO staffer who shapes tone. Use the same one‑pager with them, and frame asks as help, not critique: I need your help to protect the roadmap from scope churn—will you support a gate for changes above $X? In the room, use a visible timer and a “decision log” to keep momentum. If the CEO pivots to tactics, ask whether it belongs in the operating cadence and offer to bring a fix by Friday. This keeps the meeting’s spine intact without public friction.<h3 id="0002f3f7-a116-471f-a73c-1c26abd54d82" data-toc-id="0002f3f7-a116-471f-a73c-1c26abd54d82">📈 What “good” looks like after 90 days</h3>Track a few simple metrics:<ul><li>Fewer emergency/interrupt‑driven meetings per month</li><li>Higher on‑time delivery for the top three initiatives</li><li>CEO hours shifted from firefighting to strategic work</li><li>Decision cycle time (days from proposal to decision)</li><li>A brief peer pulse on whether meetings are more decision‑focused</li></ul>These outcomes align with broader research: organizations that make high‑quality decisions quickly tend to see better growth and returns than peers. In other words, speed and quality can coexist when the forum and facts are clear.<img src="https://ezycourse.b-cdn.net/541/cmfz6cce302a6ry9ndlns1w4u.png" containerstyle="width: 100%; height: auto; cursor: pointer; " alt="image" style="cursor: pointer;"><h3 id="ff270a38-650a-40e0-9482-1d0daa71e546" data-toc-id="ff270a38-650a-40e0-9482-1d0daa71e546">🛠️ A first week you can actually run</h3>Day 1–2: Build the one‑page template and send it for feedback.Day 3: Hold three 1:1s (CEO, two allies). Position the 90‑day experiment as time‑savings and fewer surprises.Day 4–5: Run a 60‑minute Operating Review pilot. Discuss only red/yellow items. End each topic with “what, who, when.” Start a shared decision log.In parallel, remember the broader time reality at the top: CEOs work long hours and are “always on,” yet surprisingly little time goes to customers and long‑range choices unless someone structures the calendar to make space. Your operator’s role is to be that structure—light touch, high signal.<h3 id="2ba9b5a1-3f39-4975-b398-b01a66220c4b" data-toc-id="2ba9b5a1-3f39-4975-b398-b01a66220c4b">🔄 The habit that compounds</h3>The smallest, most durable shift is consistency: the same framing, the same decision template, the same one‑page view, every time. Over weeks, the forum becomes a place where strategy and budget stop fighting for airtime. The CEO sees fewer surprises. Teams know which metrics matter. And the calendar starts to reflect the company’s intent, not its emergencies.Take the 30 Day Leadership Challenge Now. Learn more <a target="" href="https://www.stuartandrews.me/30dayleadershipchallenge/">here</a>.

Discover how a CEO uses a calendar and three red items to truly boost leadership focus, productivity, decision making, and strategic impact with practical insights

A CEO, a calendar, and three red items

🧭 From firefighting to focus: the case for dual cadences

📊 The hidden math of meetings (and why “lightweight” wins)

🧠 Pick a visible role—and play it every meeting

📣 Scripts that lower defenses, not morale

Deliver a concise dashboard 24–48 hours before the meeting:

📈 What “good” looks like after 90 days

🛠️ A first week you can actually run

Stuart Andrews shares leadership insights, capability frameworks and executive guidance to help managers and teams improve decision quality and performance.

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A CEO, a calendar, and three red items